We are the controller following current privacy legislation. The Users’ data is processed to manage and facilitate the recruitment of employees to our business.
2. Collection of personal data
We are responsible for the processing of the personal data that the Users contribute to the Service or for the personal data that we in other ways, collect regarding the Service.
When and how we collect personal data
We collect personal data about Users from Users when Users;
- make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
- use the Service to connect with our staff, adding personal data about themselves or using a third-party source such as Facebook or LinkedIn.
- provides identifiable data in the chat (provided through the website that uses the Service), and such data is of relevance to the application procedure;
We collect data from third parties like Facebook, LinkedIn and other public sources. This is called “Sourcing” and can be manually performed by our employees or automatically in the Service.
The types of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, pictures and videos, information from Facebook and LinkedIn accounts, answers to questions asked through the recruiting, titles, education and other information that the User or others have provided through the Service. Only data that is relevant to the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of collecting and processing personal data is to manage to recruit. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a specific User. Thus, such data is not considered personal data.
The consent of the data subject
The User consents to the processing of its data with the purpose of the Controller’s handling recruiting. The User agrees that personal data is collected through the Service when Users;
- make an application through the Service, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
- when they use the Service to connect to Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
The User also consents to the Controller collecting publically available information about the User and compiling them for recruitment purposes.
The User consents to the personal data being collected following the above a) and b) will be processed according to the below sections Storage and transfer and How long the personal data will be processed.
The User can withdraw their consent anytime by contacting Controller using the contact details listed under 9. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
Storage and transfers
The personal data collected through the Service is stored and processed inside the EU/EEA or such third country that is considered by the European Commission to have an adequate level of protection or processed by such suppliers that have entered into such binding agreements that fully comply with the lawfulness of third country transfers (as Privacy Shield) or to other supplies where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred. If you want to obtain documentation regarding such adequate safeguards, please contact us using the Contact details listed in 9.
How long the personal data will be processed
If a User does not object, in writing, to the processing of their data, the personal data will be stored and processed by us as long as we deem it necessary for the above purposes. Note that an applicant (User) may be interested in future recruitment, and for this purpose, we may store Users’ Data until they are no longer of value as potential recruitments. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment), please get in touch with us using the contact details in paragraph 9.
3. Users’ rights
Users have the right to request information about the personal data we process by notifying us in writing using the contact details below under paragraph 9. Users have the right to one (1) copy of the processed personal data that belongs to them without charge. For further demanded documents, Controller has a right to charge a reasonable fee based on the administrative costs for such demand.
Users have the right to rectify inaccurate personal data concerning that User via a written request using the contact details in paragraph 9 below.
The User has the right to request deletion or restriction of processing and object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing given by the User to Controller. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
The User has, under certain circumstances, a right to data portability, which means a right to get personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
The user has the right to complain to the supervisory authority regarding the processing of personal data relating to them if the User considers that the processing of personal data infringes the legal framework of privacy law.
However, information transfers over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
5. Transfer of personal data to the third party
We will not sell or otherwise transfer Users’ data to third parties.
We may transfer Users’ Data to;
- our contractors and sub-contractors, acting as our Processors and Sub-Processors by our instructions for the provision of the Service;
- authorities or legal advisors in case criminal or improper behaviour is suspected; and
- authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.
We will only transfer Users’ data to third parties we have confidence in. We carefully choose partners to ensure that the User’s data is processed by current privacy legislation. We cooperate with the following categories of processors of personal data; Teamtailor, which supplies the Service; server and hosting companies; e-mail reference companies; video processing companies, information-sourcing companies; analytical service companies and other companies regarding providing the Service.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data with third parties. The aggregated data has, in such instances, been compiled from information collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain information that can be used to identify individuals and is thus not personal data.
For questions, further information about our handling of personal data or for contact with us in other matters, please use the below-stated contact details; BoardClic email@example.com